EMERGENCY REFERENCE GUIDE
Phil & Jennie Gaglardi Academy
- This emergency reference guide is supplemental to Gaglardi Academy's Health and Safety Policy. It is intended to be read and used by all faculty and parent/external volunteers.
- The purpose is to detail procedures and processes to promote a safe environment for students, faculty and volunteers.
- The accuracy of telephone/cell numbers must be review quarterly and updated.
- If an emergency occurs, faculty need to take immediate action to minimize the consequences and prevent confusion.
IN ALL CASES CONTACT:
- Gaglardi Academy front office: (250-339-1200)
- Director's Cell-phone: Bernadette Pitcher (250-703-3462)
- Safe School Coordinator: Bernadette Pitcher (250-703-3462)
- Contact School's First Aid Attendant: Madeleine Nel (c: 250-202-8457)
THREAT ASSESSMENTS
- all threats are to be reported promptly to the Director and Safe School Coordinator, Bernadette Pitcher (250) 703-3462.
- the Director or Safe School Coordinator will conduct an initial review.
EMERGENCY 911 INSTRUCTIONS
Tell the dispatcher (Police, Fire, Ambulance):
- WHEN Is the incident in progress or did it happen in the past? At what time?
- WHERE: School name, address, specific location of emergency.
- WHAT: Nature of incident, extent of injuries etc.
- WHO: Name of suspects or victims. Give a FULL description.
- WEAPONS: If possible, give specific type and quantity.
School Address: 1475 Noel Avenue, Comox (Old Brooklyn Elementary building)
School Phone: 250-339-1200
EMERGENCY PHONE NUMBERS:
Police/Fire/Ambulance call 911
“I'm dealing with a critical incident. I need to speak with______ immediately.”
BC Ambulance Service 250-338-7471
BC Hydro 1-888-769-3766
Comox Fire 911/250-339-2432
Fortis Gas 1-800-663-9911
Comox RCMP 911/250-338-1321
Poison Control Center BC 1-800-567-8911or 811
North Island Hospital Comox Valley (VIHA) 250-331-5900
Emergency Management BC (EMBC) 1-800-663-3456
Healthlink BC 811
Crimestoppers/TIPS 1-800-222-8477
Victim Services – under 18 250-338-7575 local 224
Victim Services – over 18 250-338-7575 local 226
VictimLINK BC 1-800-563-0808
BC Helpline for Children 250-310-1234
CV Public Health Nursing 250-331-8520
AIDS Vancouver Island 250-338-7400
Mental Health & Addictions Services – North Island 250-331-8524 or 250-338-7341
John Howard Society (Drugs & Alcohol services) 250-338-7341
Child Protection Services BC 1-800-663-9122
CV Family Services Association 250-338-7575
North Island Crisis Prevention 1-888-494-3888
Youth Outreach Suicide Prevention 250-702-6880
BC Center for Disease Control 604-707-2400
MCFD Child & Youth Mental Health Services 250-334-5820 or 1-866-823-5377
GAGLARDI ACADEMY Office: 250-339-1200
Bernadette Pitcher 250-703-3462
Lonnie Penner 250-218-3962
Northgate Foursquare Church 250-334-2727
Evan Allnutt – Senior Pastor 250-361-7905
Evan Allnutt, Board Chairman, Gaglardi Academy 250-361-7905
Last updated September 17, 2019
INCIDENT COMMAND STRUCTURE
Site Commander - Bernadette Pitcher
- Operations - Chris McKague, Berenice MacKenzie
- Planning - Caron Mulgrew, Caroline Bouchard
- Logistics - Christel Davidsen, Kwame Manu
Site Commander
- in communication with first responders and Incident Commander- (Fire, Police, etc.). Responsible for communications with media and parents.
Divisions:
- Operations – Responsible for damage assessment, first aid-team, search and rescue, shelter/care, crisis intervention and student release/reunification, shutting off gas, electricity and water, establishes first aid stations and supplies are deployed.
- Planning – responsible for situation assessment and future planning.
- Logistics – responsible for supporting operations, food, supplies, transportation, and facilities, IT support.
Last Updated: September 17, 2019
TEAM ASSIGNMENT AND INVENTORY OF SKILLS
First Aid (Certified)
- Leader: Madeleine Nel
- Norma Bomske
- Caroline Bouchard
- Roger Collin
- Christel Davidsen
- Sharon Elia
- Peter Enns
- Ron Hesselink
- Debbie Jung
- Bernadette Keenan (Advanced)
- Nancy Lang
- Chris McKague
- Bérenice MacKenzie
- Kwame Manu
- Miho Morton
- Madeleine Nel
Counseling & Comfort
- Leader: Lonnie Penner
- Kendal Allnutt
- Caroline Bouchard
- Michele Dyck
- Sharon Elia
- Miranda Heyd
- Bernadette Keenan
- Bérenice MacKenzie
- Dana Okuma
- Joy Tansky
Search and Rescue Training
- Leader: Chris McKague
- Christel Davidsen (logistics)
- Roger Collin
- Peter Enns
Communications
- Leader: Mary Johnson
- Caroline Bouchard (French)
- Tami Dyble
- Michele Dyck (Dutch)
- Sharon Elia (Italian, Sign language)
- Greg Harrison (French)
- Bernadette Keenan (French)
- Bérénice MacKenzie (French)
- Miho Morton (Japanese)
- Madeleine Nel (Afrikaans)
- Jolene Spragg (Japanese)
Security
- Leader: Kwame Manu
- Roger Collin
- Greg Harrison
- Ron Hesselink
- Chris McKague
- Caron Mulgrew
Hazardous Materials
- Leader: Bernadette Pitcher
- Christel Davidsen
Student Reunification
- Leaders: Caron Mulgrew & Tami Dyble
- Kendal Allnutt
- Ron Hesselink
- Tina Jones
- Nancy Lang
- Caron Mulgrew
- Madeleine Nel
- Becky Peters
- Jolene Spragg
Last Updated: September 17, 2019
SCHOOL SAFETY STRUCTURE
Safe School Coordinator - Bernadette Pitcher
- Parking - Norma Bomske
- Drills - Norma Bomske
- Erase - Berenice MacKenzie, Norma Bomske
- First Aid - Chris McKague, Christel Davidsen, Madeleine Nel, Norma Bomske
Primary Safe School Coordinator
- The primary liaison between the school and the Ministry of Education and/or community partners (ie. Fire, Police etc.). Responsible for the development of school policy and implementing school-wide initiatives and responding to student safety incidents.
Secondary Safe School Coordinator
- oversees each division of safety for the school building, grounds and attendees. Responsible for recruiting and orientation of division leaders and conflict/problem resolution concerning all safety areas.
Divisions:
- Parking – during school hours, lock and unlock parking lot gate. Responsible for all parking lot incident reports and provide conflict resolution.
- Drills – are earthquake, fire and lockdown. Responsible for planning, implementing, analyzing, and logging all drills throughout the year
- ERASE – document, assess and report all cases to the Director/Principal. Responsible for reporting to the Director and the Ministry of Children and Family Development.
- First Aid – certified first-aid attendants to assess & write up moderate to serious injuries sustained on the premises. Responsible to transport the injured person to a medical facility if necessary.
Appointed School Official (ASO)– should an accusation of physical/sexual abuse occur against any staff member. An investigation is conducted by the appointed person which is Caron Mulgrew.
Alternate Appointed School Official (AASO)- Should an accusation occur against the ASO then the Alternate Appointed school official will be in charge of the investigation. The ASSO is Chris McKague.
Last Updated: September 17, 2019
MEDICAL EMERGENCIES
DO NOT MOVE………………… the individual unless they are in immediate danger
DO NOT LEAVE ALONE…… send someone else for assistance
CONTACT……………………..... one of the school's First Aid attendants
CALL 911………………………… identify gender, age, injury, medical alert
WITNESSES……………………. identify any witnesses for more details
HEALTH RECORDS…………. determine pre-existing medical conditions or allergies.
NOTIFY…………………………… the parents
ADULT……………………………. should accompany a child to the hospital
COMMUNICABLE DISEASES
- are to be reported to the BC Center for Disease Control at 604-707-2400.
- Be prepared to give detailed medical information.
MENTAL HEALTH ISSUES
- Do not argue with the patient.
- Decrease disturbing stimuli – move to a quiet room.
- Check for pre-existing conditions/medications/therapist.
ANAPHYLACTIC OR ASTHMA PROTOCOL
RETRIEVE………………………… the correct auto-injector from the designated location
ADMINISTER…………………… auto-injector
CONTACT………………………... 911 medical emergency
NOTIFY……………………………. student's parent/guardian or emergency contact.
ADMINISTER …………………. second dose within 10 to 15 minutes if symptoms do not improve.
LOCKDOWN DRILL PROCEDURES
- Advise office administration that a lockdown drill is beginning.
- Obtain megaphone from shelf in medical room.
- Starting at the portables…
- Announce: “WE ARE HAVING A LOCKDOWN DRILL!”
- Have office administration, to announce the drill over the PA System for the elementary wing.
- Continue to announce 2 to 3 times as you make your way down the high school wing and into the elementary wing.
- Monitor the building, double-check bathrooms, and Learning Assistance room (Dr. Lori Carpenter will assure that Grace is advised and is safe).
- Teachers are to make sure:
- Students duck and cover
- Stay away from window, doors & outside walls
- Lock the door, close the blinds, and turn off lights in the classroom
- Be as quiet as possible
- Take attendance
- Wait for the “all clear” signal or announcement that drill is over.
- The designated faculty member will check all rooms making sure that blinds are drawn, lights are off in unoccupied rooms and check for unlocked doors, ending with the far east wing of the school, making sure all is in order.
- Announce.... “THE LOCKDOWN DRILL IS NOW OVER.”
- Continue to announce 2 to 4 times as you make your way down the elementary and high school wings, including the portables.
- Return the megaphone to its shelf in the medical room.
- Write drill, date and time into the Black Drill Book.
NO ONE………………………….is to be let in or out
CELL PHONES……………….only teacher-in-charge may “text” or answer cell phone
RCMP …………………………….will identify themselves if access is needed
ASSIGNED LOCATIONS:
- K -5 - has locks on both doors; stay in own classroom.
- Gr 6 & 7 - has locks on both doors; stay
- Music has locks on both doors; stay
- Gr 8-12 has locks on both doors; stay in back rooms
- Library/Chapel move to Music Room or move PAC room; stay
- Room 107: has locks on door; stay in room
- Room 106 (offices) has locks on both doors; stay
- Learning Support has locks on both doors; stay
- Gymnasium: move swiftly & quietly to nearest Elementary classroom; stay
- Reception & Staff Room move to medical room; stay
Last Updated: September 17, 2019
ABDUCTION
- CALL ………………911
- CONTACT…………parents/legal guardians or emergency contact.
- GATHER…………..additional information from other students
- ie. where was student last seen, what were they wearing, usual route to and from school, check with siblings or close friends.
- OBSERVE…………..anything usual.
- Note suspicious persons, vehicles (make and colour), direction of travel, license plate number, physical description.
MISSING STUDENT
CHECK……………. the sign-out book for school activity, field trip or medical leave
WITNESSES…………check with other students as to whereabouts of missing student
CONFIRM …………school records for legal custody
ANNOUNCE……….on PA system for student to go to nearest teacher or main office
ORGANIZE…………a thorough search of school.
GATHER……………additional information from other students ie where was student last seen, what were they wearing, usual route to and from school, check with siblings or close friends.
CALL………………. 911
NOTIFY……………. parents/legal guardians or emergency contact.
BOMB THREAT
CAUTION: DO NOT USE CELLULAR PHONE OR PAGERS AS THEY MAY TRIGGER AN ELECTRONIC DETONATOR. DO NOT TOUCH A SUSPICIOUS DEVICE OR ASSUME THAT THERE IS JUST ONE DEVICE.
- Call 911
- If a phone threat, select same incoming line and dial *57 to activate CALL TRACE OR hang up and dial *69 to identify the LAST CALLER.
- Handle written communication with care to preserve evidence
- Ring FIRE ALARM
- Initiate FIRE evacuation procedures away from threat
- Police and fire department will lead search.
- Do not re-enter until code green “all clear” given.
WEAPONS/HOSTILE THREAT
CALL………………………911 immediately
DO NOT …………………. ring the fire alarm or school bells
ALERT ………………………Faculty in an inconspicuous manner
IMPLEMENT ………………. LOCKDOWN procedures immediately
MEET………………………. police at a location out of sight of perpetrator(s) to discuss status of situation.
STAY………………………..away from windows and blinds
WAIT………………………..for instruction and code green “all clear” sign
DO NOT: PHYSICALLY RESTRAIN COMBATANTS, GIVE CHASE OR TRY TO TAKE WEAPONS OR BE A HERO.
FIRE DRILL PLAN – practice
When alarm sounds:
- Teachers:
- Instruct students to STAND and to exit quietly and orderly
- Use the exit route as posted in the classroom
- Lights left on and windows and doors closed
- Take attendance list, medical book and first-aid kit
- At marshalling area, line up, single-file, according to grade, confirm attendance
- Send runner with attendance including grade number and names of absent students to the “emergency headquarters”
- Office Staff:
- Use the exit route posted in office
- Bring Reports of absent students, staff and present volunteers
- Bring sign out AND sign-in register
- Bring emergency phone list
- Bring the first-aid kit
- Bring cell-phone and bull horn
- Reconcile attendance
- Create missing student list and give to Director
- Fire Marshall:
- set fire drill in motion and set alarm
- documents drill in log
- records timing in log book
- Director:
- observes procedures, looking for improvements
- ensure no pupil remains in the school
- announces the time
- announces the code green “all clear”
MARSHALLING AREA: Open field in back of school.
- Students and teachers in the high school wing, or those elementary students in the high school wing, will exit out south exit and congregate in the open field in back of school. Once each class is assembled by grade, the assigned teacher will take attendance and await further instructions.
- Students in the elementary wing should proceed directly to the open field in back of school to take attendance.
- Kindergarten: proceed through south classroom door to marshalling area.
- Gr. 1-3: proceed through east exit and the end of the corridor, then to the marshalling area.
- Grade 4-5: proceed through fire doors in lobby within 2 minutes, then out front (North) doors to marshalling area.
- Gr. 6-7: proceed through the door closest to the marshalling area.
- Students outside the classroom yet still in building should go to the nearest corridor and join with any class, or, if close to an exit, should leave the building immediately and report to their assigned class on the marshalling field.
- Visitors and volunteers should join a class in procession and report to “emergency headquarters” at the marshalling area.
Last updated September 9, 2019
FIRE
ACTIVATE fire alarm
CALL 911 immediately and report
EVACUATE as per Fire Drill Plan
DO NOT re-enter building until code green “all clear” sounds
INFORM police and fire department at marshaling area and report and missing students, faculty, volunteers or visitors.
PROVIDE photo identification cards to emergency personnel of missing students and faculty
MEDICAL injuries to be assessed by emergency crew.
KEEP accurate, detailed list of injuries to inform parents
ASSIGN an adult to accompany any child going to the hospital.
COMMUNICATE post on our website and Facebook page of school closure
PHONE parents and arrange pick-up
FOLLOW-UP with trauma and emotional counselling.
MARSHALLING AREA: Open field in back of school.
- Students and teachers in the high school wing, or those elementary students in the high school wing, will exit out south exit and congregate in the open field in back of school. Once each class is assembled by grade, the assigned teacher will take attendance and await further instructions.
- Students in the elementary wing should proceed directly to the open field in back of school to take attendance.
- Kindergarten: proceed through south classroom door to marshalling area.
- Gr. 1-3: proceed through east exit and the end of the corridor, then to the marshalling area.
- Grade 4-5: proceed through fire doors in lobby within 2 minutes, then out front (North) doors to marshalling area.
- Gr. 6-7: proceed through the door closest to the marshalling area.
- Students outside the classroom yet still in building should go to the nearest corridor and join with any class, or, if close to an exit, should leave the building immediately and report to their assigned class on the marshalling field.
- Visitors and volunteers should join a class in procession and report to “emergency headquarters” at the marshalling area.
Last updated September 9, 2019
EARTHQUAKE DRILL- practice
When school bell rings three times:
- Teachers:
- Instruct students to DUCK and to COVER (wait for school bell signaling that shaking is over)
- exit quietly and orderly
- Use the exit route as posted in the classroom
- Take attendance list, medical book and first-aid kit
- At marshalling area, line up, single-file, according to grade.
- Confirm attendance
- Send runner with attendance including grade number and names of absent students to the “emergency headquarters” (ie picnic table).
- Office Staff:
- Use the exit route posted in office
- Bring Reports of absent students, staff and present volunteers
- Bring sign out AND sign-in register
- Bring emergency phone list
- Bring first-aid kit
- Bring cell-phone and bull horn
- Reconcile attendance
- Create missing student list and give to Director
- Fire Marshall:
- Set fire drill in motion and set alarm
- Documents drill in log
- Records timing in log book
- Director:
- Observes procedures, looking for improvements
- Ensure no pupil remains in the school
- Announces the time
- Announces the code green “all clear”
MARSHALLING AREA: Open field in back of school.
- Students and teachers in the high school wing, or those elementary students in the high school wing, will exit out south exit and congregate in the open field in back of school. Once each class is assembled by grade, the assigned teacher will take attendance and await further instructions.
- Students in the elementary wing should proceed directly to the open field in back of school to take attendance.
- Kindergarten: proceed through south classroom door to marshalling area.
- Gr. 1-3: proceed through east exit and the end of the corridor, then to the marshalling area.
- Grade 4-5: proceed through fire doors in lobby within 2 minutes, then out front (North) doors to marshalling area.
- Gr. 6-7: proceed through the door closest to the marshalling area.
- Students outside the classroom yet still in building should go to the nearest corridor and join with any class, or, if close to an exit, should leave the building immediately and report to their assigned class on the marshalling field.
- Visitors and volunteers should join a class in procession and report to “emergency headquarters” at the marshalling area.
Last updated September 9, 2019
EARTHQUAKE
When school bell rings three times:
DUCK under desk
COVER head with arms/hands
HOLD on
WAIT for shaking to stop; be alert to aftershocks
ASSESS yourself and others for injuries
TEACHER to identify safe evacuation routes to marshaling area (avoid power-lines). Bring class list, first-aid kit, student photo-id cards. Take attendance once settled at marshaling area.
DIRECTOR to call 911 unless earthquake is minor. Set up emergency headquarters.
SCHOOL SECRETARY bring all needed reports as per practice procedures.
Reconcile attendance and create missing student list and give to Director.
EARTHQUAKE shut off power/gas/water mains. Select a helper to bring MARSHAL out earthquake kits, if needed. Check for possible fires, leaks or hazardous material spills. Inform Director on all points.
FIRST AID set up first-aid center. Injuries to be assessed by ATTENDANT emergency crew. Keep accurate and detailed list of injuries to inform parents.
ATTENDANCE report to picnic table (emergency headquarters).
ASSIGN an adult to accompany any child going to the hospital.
RADIO inform 97.3 the Eagle (250) 703-0199 to announce school emergency.
AWAIT instructions from emergency officials whether on-site or cell-phone.
PHONE parents and arrange pick-up. School will remain open until every student has been released to a parent/guardian/ or authorized person.
DO NOT re-enter building until approved code green “all clear”.
FOLLOW-UP with trauma and emotional counseling.
School in session:
11:30 pm to 6:30 am disarm alarm and call monitoring company.
Safety precaution: if anyone is in the building after 11:00pm YOU MUST call the monitoring company otherwise an automatic emergency call to police will be placed.
School out of session: Summer, Christmas break, spring break etc.
Restricted time: 9:00 pm-6:30 am disarm alarm and call monitoring company.
Safety precaution: if anyone is in the building after 9:00 pm YOU MUST call the monitoring company otherwise an automatic emergency call to police will be placed.
Last updated September 17, 2019
EMERGENCY SCHOOL CLOSURE
CLOSURE BEFORE SCHOOL DAY BEGINS
- Director notifies Safe School Coordinator and Communications Coordinator by 6:30 am if there is a change in school schedule.
- School Communications Coordinator posts school closure on website & Facebook
- Director calls Safe School Coordinator, Bérénice MacKenzie (c: 780-913-4514) who notifies all faculty through text messaging.
- Director calls School Secretary – Tami Dyble (c: 250-218-1867; h: 250-941-2038) to make sure families are notified.
NOTE: There are two categories of CLOSURE:
- Closed – no attendance for faculty or students.
- Open Non-Instructional Day – facility is available to host children from 8:40 am–3:00 pm so that working parents do not have to find child-care. Please note that not all faculty will be in attendance, only those who are able to safety drive the roads.
CLOSURE DURING SCHOOL DAY
- Director consults with Safe School Coordinator
- Communications Coordinator posts on Facebook and school website
- Staff phone parents.
- Students remain at the school, supervised, until all arrangements are made with parents for pick-up.
- Grade 8-12 students may return home once they sign-out and with parental permission.
- Director contacts local radio station The Eagle (250-703-0199).
- All staff remain on-site until authorized by the Director to leave.
Last updated September 17, 2019
